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The Administrative Operations department oversees and manages all Facilities Projects for all TAMUCC campuses. Projects are defined as any alteration, new construction, addition to the physical structure, or renovations.

EXAMPLES OF DESIGN AND CONSTRUCTION PROJECTS:

Additions to buildings
New construction
Major building/system repairs
Renovations (classroom, office, lecture halls, laboratories, public use areas)
If your renovation will change the size or function of a space.
If the project affects the civic structure or public realm of the university.

Project Initiation Request

If you are ready to move forward with your project initiation request after reading the examples above, please click on the Project Initiation Request box below.

Fill out the Project Initiation Request form, failure to provide complete responses may cause a delay in getting a project assessed for assignment.

The form will provide an option to request a confirmation receipt of the PIR for the requestor’s records. Once the completed Project Initiation Request is received, AdminOps will review it and assign to a Project Contact Person (PCP).

The PCP will initiate a meeting with the Requestor and IT to collect project requirements.

The database portal is available if a requestor would like to inquire about the project schedule, scope and cost.

For any initial questions please contact AdminOps Business Administrator at (361) 825-2019 or Administrative.Operations@tamucc.edu.

Project Initiation Request: A Project Initiation Request is submitted by requestor. AdminOps assigns to a Project Contact Person (PCP).
Project Work Plan Form: PCP contacts requester and schedules initial meeting with all stakeholders. PCP enters preliminary information into a Project Work Plan form and submits it to keep on file. No approvals are required, this is for information purposes only.
Facilities Request Form: PCP enters information in collaboration with requestor and submits the Facilities Request form for review and approval. This form serves to approve or deny projects ONLY. No costs are incurred at this stage and contractors are not selected yet.
Statement of Work: Upon Facilities Request approval, PCP prepares and submits a Statement of Work to procure goods and services. Once SOW is approved, PCP will begin scheduling construction activities to begin. A purchase order will be submitted to encumber funds.
Notice to Proceed: A notice to proceed form will be submitted by PCP. The form will include project start date and estimated completion. The PCP will keep requestor informed of the status of their project during construction.
Change Request Form (If applicable): Submitted by PCP when requesting time extensions or additional funds not captured in original Statement of Work.
Substantial Completion Form: Submitted by PCP when project is 90% complete and user is able to occupy space.
Punch List Items: Submitted by PCP if there are pending items that need to be corrected but do not prevent requestor to occupy and/or use space.
Certification of Final Completion: Submitted by PCP, when project is 100% complete and no punch list items to resolve.

For Project Initiation Request and Facilities Request status questions please refer to your Project Dashboard or contact your assigned PCP.

Design & Construction

Project Initiation Request

Project Initiation Request

Construction Process