I-9 Services

Roles and Responsibility

Electronic I-9 System

  • Employees must log in to Guardian to sign Section One of the I-9 on or before their hire date.  

Employment Eligibility Documents

  • Employees must visit Human Resources to turn in employment eligibility documents.  Remote I-9 instructions are below. 

  • I-9 Acceptable Documents 

Each department is responsible for ensuring the I-9 is completed before a new employee begins working.  

It is critical to the success of our I-9 program that those with hiring authority comply with the prescribed timelines. We need to ensure compliance and help the university avoid any penalties and fines associated with noncompliance.

ELECTRONIC I-9

New employees are to follow these steps to complete a Form I-9 remotely:   

Step One

  • Complete the first page of the Form I-9 using the unique link received by email. 

Step Two

Step Three

  • The remote agent will receive an email from perfect compliance to complete the section page of the I-9 electronically. During the completion, they will be given an option to upload your documents to the system directly.

A remote agent can be a supervisor, personnel officer, notary public, friend, relative, or another individual that must physically examine each document, with you being physically present.

I-9 Timelines – No Exceptions, No Extensions, No Excuses!

I-9 Section 1 - A new employee must complete an I-9 form on or before (no later than) the first day of employment (first day of work for pay). Offer letters should advise new employees that they are subject to the I-9 employment verification and of their obligation to complete the I-9 process.  Section 1 of the I-9 form will be sent to the employee via email with a unique link. 

I-9 Section 2 - Must be completed by the remote agent within three business days of the employee’s hire.

I-9 Section 3 – Designated for employee name changes, rehires, and re-verification of employment authorization. This part of the form is completed by HR as needed.

E-Verify

E-Verify is an internet-based system that compares information from an I-9 Form to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.  TAMUCC must E-Verify new employees on or before the 3rd day of employment. 

On June 10, 2015 Texas Governor Gregg Abbott signed a bill that requires state agencies and institutions of higher education to verify the new employee’s employment authorization through E-Verify.  This law is in effect as of September 1, 2015.  Accordingly, the Texas A&M System Policy 33.99.12 pertaining to New Employee Processing, requires compliance with the I-9 Employment Eligibility Verification Process and E-Verify.

HR Assistance

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