Finance Handbook
Accounting
Updated December 14, 2021| Section | Title | PDF Version | Last Revision |
| 01.01 | Accounting Staff | 07-23-2024 | |
| 01.02.01 | Procurement Staff | Link | 02-23-2022 |
| 01.02.02 | Accounts Payable Staff | Link | 02-23-2022 |
| 01.02.03 | Travel Card Services Staff | Link | 02-23-2022 |
| 01.02.04 | Central Receiving Staff | Link | 02-23-2022 |
| 01.02.05 | Property Management Staff | Link | 02-23-2022 |
| 01.02.06 | Contracts Administration Staff | Link | 02-23-2022 |
| 01.02.07 | Procurement Credit Card Staff | Link | 02-23-2022 |
| 01.03 | Business Office Staff | Link | 02-23-2022 |
| Section | Title | PDF Version | Last Revision |
| 03.01 | Chart of Accounts | Excel | 10-09-2024 |
| 03.02 | Acceptable Use of Funds | In Progress | 11-11-2014 |
| 03.02.01 | Higher Education Assistance Funds | 10-06-2022 | |
| 03.02.02 | Distance Education Fees Acceptable Use | 11-11-2014 | |
| 03.02.03 | University Services Fee Acceptable Use | 11-11-2014 |
| Section | Title | PDF Version | Last Revision |
| 04.01 | Purchasing Policy & Procedures HandBook | 10-20-2021 | |
| 04.02 | Expenditure Guidelines | 06-13-2022 | |
| 04.03 | Procurement Card Program Guide | 11-01-2021 | |
| 04.04 | A/P Voucher Inquiry Screens | 06-08-2022 | |
| 04.04.01 | Screen 160 - By Invoice Number | 06-08-2022 | |
| 04.04.02 | Screen 161 - By Voucher Number | 06-08-2022 | |
| 04.04.03 | Screen 162 - By Vendor | 06-08-2022 | |
| 04.04.04 | Screen 163 - By Account | 06-08-2022 | |
| 04.04.05 | Screen 164 - By PO | 06-08-2022 | |
| 04.04.06 | Screen 167 - By Dept Ref | 06-08-2022 | |
| 04.04.07 | Screen 168 - Voucher Inquiry | 06-08-2022 | |
| 04.04.08 | Screen 169 - Voucher Line Item | 06-08-2022 | |
| 04.04.09 | Screen 170 - By Alt Vendor | 06-08-2022 | |
| 04.05 | Guidelines for Disbursements of Funds | 06-22-2022 | |
| 04.06 | Expense Object Codes | Link | 06-22-2022 |
| Section | Title | PDF Version | Last Revision |
| 05.01 | Travel Hand Book | 02-23-2022 | |
| 05.02 | CBT Travel Card | CBT Travel Card Application | 06-29-2022 |
| Policy | Title | PDF Version | Last Revision |
| 06.01 | Receipts | 03-17-2009 | |
| 06.02 | Crosswalk Receipts to FAMIS | 03-17-2009 | |
| 06.03 | Scholarships/Stipend Process | 03-17-2009 | |
| 06.04 | Reserve for Future Use | Future Use | |
| 06.05 | Accepting Funds | 03-17-2009 | |
| 06.05.01 | Permanent Working Fund | 10-27-2016 | |
| 06.05.02 | Temporary Working Fund | 05-26-2017 | |
| 06.05.02.02 | Making Deposits/Daily Deposit Procedures | 10-20-2009 | |
| 06.05.02.03 | Return of Temporary Working Fund | 03-17-2009 | |
| 06.05.03 | Cash Handling | 03-17-2009 | |
| 06.05.04 | Check Handling | 03-07-2012 | |
| 06.05.05 | Credit Card Best Practices | Under Review | N/A |
| 06.05.05.01 | Credit Card Guidelines for Internet E-Commerce | Under Review | N/A |
| 06.05.05.02 | PCI Compliance | Under Review | N/A |
| 06.05.05.03 | Request for Use for a Generic Merchant Number | Under Review | N/A |
| 06.05.05.05 | Credit Card Machine Basic Instructions | Under Review | N/A |
| 06.05.05.07 | Refunds to a Credit Card | Under Review | N/A |
| 06.05.06 | Sales Tax Collections | 04-12-2017 | |
| 06.05.07 | Sales Tax Exemptions | 01-25-2012 | |
| 06.06 | Petty Cash Reimbursement | Link | 10-31-2019 |
| Section | Title | PDF Version | Last Revision |
| 08.01 | What is FAMIS? | 02-01-2024 | |
| 08.02 | Logging In and Out of Famis | 02-01-2024 | |
| 08.03 | Frequently used FAMIS Screens | 02-26-2009 | |
| 08.03.01 | Account Searches | 02-18-2010 | |
| 08.03.01.01 | GL and SL accounts (screen 029) | 02-18-2010 | |
| 08.03.01.02 | Support Account search (screen 068) | 04-09-2009 | |
| 08.03.02 | Balances | 02-18-2010 | |
| 08.03.02.01 | General Ledger account balances (screen 018) | 02-18-2010 | |
| 08.03.02.02 | S/L account balances (screen 034) | 02-18-2010 | |
| 08.03.02.03 | S/A account balances (screen 074) | 02-18-2010 | |
| 08.03.02.04 | Balances by subcode-SL account (screen 019) | 02-18-2010 | |
| 08.03.02.05 | Balances by subcode-SA account (screen 069) | 02-18-2010 | |
| 08.03.02.06 | Canopy vs. FAMIS | 04-17-2013 | |
| 08.03.02.07 | Downloading Monthly Account Statements in Canopy | 04-21-2009 | |
| 08.03.03 | Account Attributes | 04-09-2009 | |
| 08.03.03.01 | General Ledger account(Screen 002) | 04-09-2009 | |
| 08.03.03.02 | Subsidiary Account(Screen 006) | 04-09-2009 | |
| 08.03.03.03 | Support Account(Screen 050) | 04-09-2009 | |
| 08.03.04 | Open Commitments | 02-22-2010 | |
| 08.03.04.01 | SL-Screen-021 | 02-18-2010 | |
| 08.03.04.02 | SA-Screen-061 | 02-18-2010 | |
| 08.03.05 | Transactions | 02-22-2010 | |
| 08.03.05.01 | General Ledger & Subsidiary Ledger Transaction Inquiry Screen 023 | 04-09-2009 | |
| 08.03.05.02 | Support Account Transaction Inquiry Screen 063 | 04-09-2009 | |
| 08.03.05.03 | SL by month (Screen 46) | 02-18-2010 |
| Section | Title | PDF Version | Last Revision |
| 10.01 | Payroll Information | LINK | 10-25-2022 |
| Section | Title | PDF Version | Last Revision |
| 12.01 | Insurance-Summer Camps | 08-01-2022 |
| Section | Title | PDF Version | Last Revision |
| 14.0 | How to Request an AFR | 08-06-2015 |
| Section | Title | PDF Version | Last Revision |
| 17.01 | Subsidiary Ledger Flag Values | 03-17-2009 | |
| 17.02 | General Ledger Flag Values | 03-17-2009 | |
| 17.03 | Support Accounts Expense Budget Transaction Flags | 03-17-2009 | |
| 17.04 | AFR Batches and Reversing Entries | 03-17-2009 | |
| 17.06 | Gifts Recon | 03-16-2009 | |
| 17.06.01 | Gifts in kind (Non-cash gift) Reporting | 03-16-2009 |
| Section | Title | PDF Version | Last Revision |
| 19.01 | Glossary | 02-01-2012 |